By-Laws of
The Republican Club Of Greater Reston

Adopted November 15. 1991. Revised April 23, 1993.

Article I. NAME:

The name of this organization shall be "The Republican Club of Greater Reston, Inc.," hereinafter referred to as "The Club."

Article II. PURPOSES:

The purposes of The Club are to advance the causes and principles of the Republican Party, to aid and assist nominees for office who espouse the causes and principles of The Club, and to generally serve as a rallying point for Republicans.

Article III. MEMBERSHIP:

A person eighteen (18) years old or older, upon approval by the Board of Directors and payment of the annual dues, becomes a member and is entitled to vote on all matters coming before the general membership. Annual dues are set by the Board of Directors. They run from January 1st through December 31st and are due by March 1st of each year.

Article IV. GOVERNMENT:

The Club shall be governed and its business conducted and/or reviewed by a Board of Directors, hereinafter called "The Board." The Board shall consist of the elected officers, lmmediate Past President, the Standing Committee Chairmen, and any other members aporoved by The Board, all of whom must be membeis in good standing. At any meeting of The Board, the presence of at least five (5) members of The Board, two (2) of whom must be elected officers with one of those either the President or Acting President, shall be necessary to constitute a quorum for the transaction of business.

Article V. OFFICERS:

The Club shall have four (4) elected officers, to wit: a President; a Vice President; a Secretary; and a Treasurer. The term of office for each one shall be one (1) year, all terms running concurrently. An officer may be reelected, but may succeed himself or herself only once. In the event an officer, other than the President, is unable to serve out his or her term, the President, with the advice and concurrence of The Board, shall appoint another member to that office to complete the term. In the case of a vacancy in the office of President, the Vice President shall assume the office of Presideint for the remainder of the term. lf the Vice President is unable to serve, The Board shall appoint another member to that office. The duties of each officer are as follows:

• President - Presides at all meetings. Appoints all committee chairmen except the Program Chairman, and serves as an ex officio member of all committees except the Nominating Committee and the Elections Committee.
• Vice-President - Assumes the duties of the President in the absence of the President. Acts as the Program Chairman. Assumes other duties as assigned by the President.
• Secretary - Maintains all corporate records of The Club and records the minutes of all Board Meetings and General meetings where business is conducted. Carries on The Club's written correspondence, produces and distributes The Club's Newsletter, and attends to The Club's telephone business and publicity. Assumes other duties as assigned by the President and serves as the Communications Chairman.
• Treasurer - Keeps The Club's fiscal accounts. Collects the annual dues and other revenues and holds and disburses funds as directed by The Board. Maintains a running record of annual dues received from new and renewing members, this being the definitive membership list. Renders an accounting of all finances at all General and Board Meetings.

As soon as practicable after the election or before appointment of a new Treasurer, the President shall appoint an Auditing Committee to audit the Treasury records and verify The Club accounts. This Audit Committee shall consist of the President, the retiring President. and any other membe(s) which the President may desionate. ln those cases in which the new Treasurer has been appointed to fill an unexpired term, the Audit Committee shall consist of the President, the Vice-President, the newly appointed Treasurer, and any other member(s) which the President may ppoint. On completing its audit, the Audit Committee shall put in writing and its members endorse its findings and submit this report to The Club at the first General Meeting thereafter. This written report shall be appended to the minutes of that meeflng.

Standing Committees: The Standing Committees are as follows: the Program Committee (Chairman, Vice-President); the Membership Committee; the Communications Committee (Chairman, Secretary), the Hospitality Committee; and the Political Activities Committee. Except for the Program and Communications Committees, chairmen are appointed by the President. All of these chairmen are members of The Board.

Other Committees: The President may designate ad hoc committees as needed.

Article VI. ELECTION OF OFFICERS:

New officers shall be elected at the January General Meeting. At the November meeting of The Board, a Nominating Committele will be appointed. Appointees will be announced at the November General Meeting. Before the December General meeting. this committee will take under consideration suggestions from the general membership and draw up a slate of suitable candidates for the elective offices. At the December General Meeting. the Nominating Committee Chairman will present this slate to The Club. Additional candidates may be nominated from the flobr. The President will appoint an Elections Committee consisting of three (3) members, none of whom is presently an officer or candidate. This committee's duty shall be to conduct the election and tally the vote. All voting shall be by secret ballot by the members either present or by absentee ballot. For each office, that candidate with a simple majority shall be the winner. In the event that no candidate wins a majority on the first ballot, another vote shall be taken immediately to choose between the two (2) candidates with the greatest number of votes.

Each retiring officer and committee chairman will turn over his or her records to his or her successor within ten (10) days after the election.

Article VII. MEETINGS:

A General Meeting will be held at least Quarterly unless The Club deems to meet more often. Notice of each General Meeting shallbe mailed to each member at least ten (10) days prior to the meeting. The Board shall meet at least quarterly, or more often if needed, to assure the effectiveness and harmonious functioning of The Club.

Article VIII. AMENDMENTS:

These By-Laws may be amended. A member wishino to change them will explain their reasons at a General Meeting and will propose an appropriate amendment, which will be posted in the next Newsletter. At the following Geineral Meeting. the proposal will be discussed further and will be acted on. To be adopted, a proposed amendment must win the approval of at least two-thirds of the members preisent and voting.